Waste Management Checklist

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1. Responsibilities.

• Senior management of your organization (CEO, executive managers, administrators) takes the ultimate responsibility for ensuring that waste in the offices is managed in accordance with legislative requirements and rules.
• Line managers, supervisors and department heads are responsible for compliance with procedures.
• Consider establishing the position of waste manager who will be responsible for arranging disposal of redundant equipment and controlling procedures.
• Every employee of your organization is responsible to segregate and store waste in appropriate containers located at designated areas.
• In case any waste is produced every employee should notify the waste manager of this fact.

2. General Suggestions.

• Try to follow the Green Office concept which assumes minimization of paper use and creation of energy-efficient offices that incorporate recycled content.
• Encourage your employees to recycle and reuse office supplies. This suggestion helps save on office supplies and essentials.
• Encourage your workers to participate in transportation incentive programs (ex. Carpool) and use bus, rail or similar mass public transports.
• Use telework as a great way to establish virtual collaboration between several offices located in different places.
• Conduct meetings and workshops via telephone or video conferencing solutions.
• Encourage your employees to use stairs instead of the elevator.
• Extend use of office computers to at least 5 years.
• Consider using rechargeable batteries.
• Consider minimizing use of electric lighting in your offices during daylight hours.

3. Paper Waste Reduction.

• Consider enabling the duplex feature when using office printers. Also copy paper materials double-sided.
• Do not use the test page feature in your printers.
• Use draft templates and forms when printing to use less ink.
• Encourage your employees to use electronic versions of documents instead of hard copies.
• Use CDs, flash drives and portable HDDs to save and keep electronic documents.
• Do not print emails, drafts and other documents that can be viewed on computer.
• Ask your employees to use their laptops and convenient mobile devices to take notes during meetings instead of using notepads.
• Shrink document margins to reduce the number of pages for printing.
• Purchase and deploy a virtual filing system for storing and distributing documentation between your offices.
• Use washable towels instead of paper towels.
• Reuse envelopes.

4. Waste Reduction at Lunch Breaks.

• Ask your workers to use only reusable plates, cups and utensils during lunch breaks.
• Keep your lunch in reusable lunch boxes.
• If you have large offices with numerous employees you can order food products ...

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