Prom Checklist

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1.  Prom Committee.
   • Establish a prom committee.
   • The committee should consist of advisors and various student volunteers.
   • Assign committee leaders who will make decisions and manage the preparation process.
   • There should be several adults (e.g. teachers or school administrator) among leaders to oversee students and their work in the committee.
2.  Venue.
   • Start searching for possible venue choices as early as possible (at least 5 months ahead).
   • Engage committee members in the searching process.
   • Make a list of venue choices including:
     • Hotels
     • Banquet halls
     • Night clubs
     • Restaurants
     • Buffets
   • Submit this list to committee leaders for approval.
   • Book the venue as far out in advance as possible.
   • Decide on the date and time for celebrating the prom night.
3.  Theme.
   • Choose a decoration theme based on class or school colors.
   • Use balloons and streamers to improve the theme.
   • Ask photographers to choose a background that fits with your theme.
   • Use balloon sculptures to capture decoration elements of your theme.
   • Create palm trees, arches and other designs appropriate to the theme.
   • Use theme-matching colors and styles for designing prom invitations and memory books.
4.  Entertainment.
   • Select potential entertainers that can provide affordable entertainment service.
   • Make an appointment with every selected entertainer.
   • Interview the entertainers and address the following issues:
     • Type of music (ask a song list and how they handle music requests).
     • Number of band members.
     • Type of dress.
     • DJ.
     • Rate per hour and for overtime.
     • Any travel charges to and from the prom venue.
     • Duration of breaks (note that long breaks are mood-killers).
     • Any references from previous customers.
   • Calculate the total expenses.
   • Allocate an appropriate budget to cover all the expenses.
5.  Security.
• Be sure there’s some sort of a security team available.
• Talk to the security team to discuss possible problems and solutions.
• Hire off-duty police officers and have them showed up in uniform.
6. Budget.
• Communicate with the prom committee to evaluate an amount of money available for the party.
• The following main items of expenses should be taken into account when planning for the prom budget:
  • Venue
  • Entertainment
  • Decorations
  • Food & Drinks
  • Invitations and gifts
  • Photographer
  • Security
• The following sources of money can be considered:
  • Donations from businesses
  • School sponsors and investors
  • Charity organizations
7.  Fundraising.
   • Search for companies giving the highest percentage of sales back to you if you purchase flowers and candies for the prom night.
   • Solicit donations from local business organizations to supply candies and flowers at a discount price.
   • Look for school sponsors who could invest some money in the holiday.
   • Engage school photographs in providing free photo opportunities.
8.  Dress and Makeup.
   • Start choosing your dress at least 2 months in advance.
   • Order chosen dress 1 month in advance.
   • Have a professional hairdresser who will do a wonderful hairstyle for you.
   • Consider having a manicure and pedicure 1 day before the holiday.
   • Have a professional esthetician who will do fine makeup for you.
   • Purchase necessary accessories for your dress (e.g. shoes, jewelry, purse etc.).
   • Ask your best friend or family member to help you select tuxedo / evening gown.
   • Select a vest that matches your dress.
   • Discuss your prom and post-prom plans with your parents (they should know what you’re going to do!).
   • Keep enough ...

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