Project Review Checklist

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 Project Planning Review.

• Your project has a formal project plan document approved and signed by the project manager.
• The next key elements of the project plan are described in clear, unambiguous terms:
  • Definition
  • Goals and Objectives
  • Scope and Deliverables
  • Cost-Benefit Analysis
  • Staffing Requirements, System Requirements and Functional Requirements
  • Major Phases and Project Timeline
  • Risks and Contingency Plan
  • Critical Success Criteria
• A formal project schedule is established and approved by the project manager. It is shared with the project team and other stakeholders.
• The project schedule reflects time & date characteristics for activities and tasks listed in project work decomposition.
• Each task has a specific due date. Individual tasks and jobs within the project work have reasonable durations.
• Interdependencies within tasks are adequately identified.
• All stakeholders of your project are identified and a formal stakeholder management plan is developed and approved.
• All necessary approvals from stakeholders and work groups are obtained.
• Every stakeholder involved in your project is committed to the project and understands his/her role within it.
• All communications between stakeholders are made according to a formal communications plan approved and signed by the project manager.
• A project organizational policy as well as project management standards and procedures are established and identified.
• An approach and strategy for developing the project are defined and accepted by appropriate stakeholders.
• Critical Path or equivalent methodology is used to estimate the minimum time required to complete the project.
• Estimates of funding and staffing resources are available for use during the process.
• Funding and staffing resources are provided, so the project can be started.
• Steering Committee is formed and its members are in place.
• Steering Committee has assigned a group which will supervise project management activities.

Project Management Review.

• Your project team is assembled and its members are ready to carry out their duties and responsibilities.
• Members of your team follow their roles and do tasks according to their responsibilities identified in a detailed project plan for the next 4-6 weeks.
• A structured approach used to break the project work effort down into manageable components is implemented, so individual tasks as well as team to-do lists are developed and assigned to members of the team.
• Milestones for deliverable monitoring and purpose are effectively tracked and compared to the project plan.
• Target dates for each milestone are followed.
• The project proceeds in accordance with the original project schedule. If any deviations occur, appropriate changes are made according to a change management plan.
• A set of techniques is defined to compare both scheduled and unscheduled activities to the baseline.
• Project risks are managed according to a risk management plan. A contingency plan is used if required.
• A mechanism of feedback is used for better work tracking and estimating.

Project Status Reporting.

• Status of your project is reviewed by senior management at appropriate intervals.
• A general form is accepted by senior management of the project.
• A report is used to track the following information:
  • Overall project progress
  • Project performance (achievements & milestones)
  • Current challenges
  • Potential risks
  • Available resources
  • Cost & time performance against planned values
  • Quality metrics
  • Client involvement
• Regular meetings are held to coordinate the project and discuss its status.

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