Project Quotation Checklist

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1. Funds.
   • Estimate and categorize financial expenses (buying, leasing, renting, contracting, communication, others).
   • Make an activity cost estimate to determine how much money will be required to carry out project activities.
   • Create an administrative cost estimate to determine the price for project administration and governance.
   • Design a service cost estimate to calculate the total quote for project support, maintenance and deployment service.
   • Develop an employee training cost estimate to count expenses required to train project staff and develop their skills and abilities.
   • Make a budget sheet that counts and covers all the cost estimates.
   • Review the financial plan of your project to be sure there are sufficient funding sources to financially sustain the project.
2. Raw Materials.
   • Identify what raw materials and in what quantity are required for your project.
   • Determine an estimated price of required raw materials.
   • Multiply the estimated price with the total quantity of raw material required.
3. Labor/HR.
   • Know the market average labor hour rate to understand how much money you are expected to pay in average to project staff for their time worked.
   • Regard this information as the basis for labor cost estimation and salary calculation.
   • Analyze total labor requirements to your project and understand what specialists and in what quantity are required.
   • Make a time estimate that approximately shows how many working hours every specialist will utilize for producing a desired effect and completing assigned tasks.
   • Estimate total working hours required for specialists to complete the project.
   • Use all the previous data along with the following formula to calculate the total labor cost:
   • No. of Employees X Total Working Hours X Labor Hour Rate
4. Process.
   • Estimate expenses required for creating and maintaining the environment of your project.
   • Identify the cost of selecting and implementing your project methodology.
   • Determine the cost of managing all project activities and processes.
   • Calculate an amount of expenses required to introduce and utilize technologies, systems and software.
   • Estimate overhead costs required to keep the project environment current and efficient.
5. Project Quote.
   • Develop the total project quote that aggregates all the cost estimates and quotes that are described at the previous steps of this checklist.
   • Request your financial manager or chief accountant to check and confirm your quote estimations.
   • Send the quote to the project sponsor for review and approval.
   • Get your project ready to the initiation phase...

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