Project Negotiation Checklist

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1. Review the Project
   • Identify the problem your project needs to address
   • Confirm the problem is current and critical
   • Be sure that project objectives and performance measures directly address the identified problem
   • Forecast costs associated with implementing the project
   • Identify risks and issues
   • Check resource availability
   • Define team composition along with project roles and responsibilities
   • Review governance structure
   • Define the project plan
   • Confirm Project Proposal is developed and approved 
2. Negotiate the Project
   • Review alternatives to the proposed solution
   • Analyze feasibility of every solution
   • Report on the preferred (most feasible and cost-effective) solution
   • Confirm project goals are align with customer expectations
   • Be sure project goals are clear, unambiguous and achievable
   • Capture and agree on project duration and time
   • Review and approve the project plan
   • Confirm all necessary resources are requested for availability
   • Communicate with the sponsor to agree on necessary project investments
   • Discuss and agree on project deliverables with the customer
   • Approve team reporting rules and report structure
   • Discuss positional authority of the project manager
   • Reach agreement regarding authority delegation and control
   • Negotiate delivery terms with suppliers and manufacturing partners
   • Confirm the project is ready for launch 
3. Communicate the Project
   • Perform a meeting with key stakeholders to agree on project launch
   • Hold a kickoff meeting with the team to present the project and get it started
   • Notify customer of project start
   • Communicate with suppliers and manufacturing partners to start managing deliveries and procurements
   • Agree with the sponsor on resource allocation and consumption
   • Share and communicate the change management plan with the team to explain how changes should be made to the project
   • Communicate performance requirements to the ...

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