Project Management Plan Checklist

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Project organization and responsibilities:

• State and document project concepts and principles.
• Formulate and document the Project Scope Statement; determine the mechanism of its changing, assign people responsible for the Project Scope management.
• Set the scope depending on the project’s scope.
• Prepare brief introduction containing description of the project’s background, work scope, collaborative approach, goals and objectives etc.
• Formulate and document the Project Team Mission Statement.
• Design the Project Status Report Checklist – universal interface for complete reporting on the project state to all the project stakeholders.
• Set up the Project Office as a physical facility and determine it as a project administrative board.
• Determine the Project Office Mission Statement.
• List the key people involved in the project (stakeholders) and managers.
• Determine project HR management. Determine required professional staffing for the project and methods of recruiting.
• Define who is formally accountable for success of the project.
• Define who the formal customer is or who represents interests of the customer.
• Draw up formal project organization structure with the titles and descriptions for each role.
• Define the specific objectives for each particular role and make sure that provided authority conforms to given responsibilities.
• Determine subcontractors and consultants – formulate their roles, objectives and liabilities.
• Determine sub-teams, expert groups and working units, their objectives and responsibilities.
• Define project planning strategy, break-down the project into smaller stages and work packages (create Work Breakdown Structure ).
• Create the project timeline and schedule of deliverables to date major activities towards completion of the project.
• Assign work packages to executing agent s.
• Draw up diagrams to represent essential working and managerial processes in a visual and easy-to-understand manner, showing how steps in each process are inter related.
• Design reporting/supervision schema – chart who reports to whom, who supervises whom, state how this data is collected and delivered. Determine channels of communication and methods of reporting.
• Define how wide and deeply stakeholders need to be informed on the project and what level of details is appropriate for each one.
• Define if you need to get your project exposed to wider public. Establish PR service, set its plan and objectives.
• Define if any staff training is required and how you can get it.

Project Resources management:

• Get the project input from the customer ( to know more study Customer requirements checklist ), systematize it and transfer into matters of working process.
• Define if experience of similar projects done before is available to you r team, if yes then study mistakes to avoid and learn from successes.
• Determine the resources necessary to complete a project. Determine the resources available and potentially accessible.
• Draw up and approve the Project Resource Management plan to summarize the quality and quantity of resources required for completing the project in terms of labor, equipment, materials etc.
• Assign specialists responsible for the Project Resource management, and build a hierarchy of responsibilities in this sphere.

Project Metrics management :

• Determine which project metrics need to be captured and analyzed, define the basic progress and technical metrics for all operations and outputs, processes and individual success metrics for different roles.
• Determine kinds of analysis, ways and tools to collect the data, how the data will be stored and systematized, what is the procedure of its interpretation.
• Determine administrative unit and specialists who will do this job.
• All these should be formulated and documented in the Project Plan.
• Assign people responsible for managing, adaptation and observance of the Project Plan.

Project Quality:

• Determine the customer’s quality requirements and expectation.
• Synthesize the project quality standards from existing corporate and industry approaches aligned with focusing on achievement the customer’s requirements.
• Identify formal quality control techniques and ways of measuring each quality criterion.
• Create Quality Assurance Plan to set up quality planning, quality assurance, quality control and quality improvements, and align them with the general Project Plan.
• Assign specialists responsible for the Project Quality management, and build a hierarchy of responsibilities in this sphere.

Project Risks:

• Study project risks including risks related to every task on critical path of the project and also secondary tasks.
• Characterize risks and rate risks by their probability and impact. Redesign (if required) the project work plan to avoid or mitigate unacceptable risks.
• Create the Risk Management Plan to identify and formulate all risks along with defining preventive solutions to avoid, minimize probability and mitigate the negative impact of occurring risks.
• Assign specialists responsible for handling Project Risks Management, and build a hierarchy of responsibilities in this sphere.

Project Finances:

• Establish transparent, controllable, easily manageable financial channels for delivering financial supply from the available financial sources to the practical project performance, operations and needs.
• Identify financial restrictions and scope; establish and regulate procedures of budgeting, accounting and financial reporting; assign responsible specialists.
• Draw up t he Financial Plan to determine and describe expenses for different project elements and processes (work, equipment, materials and administrative costs ).
• Engage the finance managers as a part of the project team to bring together planning, budgeting, accounting, financial reporting, procurement, disbursement and the actual performance.

Project Procurement:

• Define project procurement requirements.
• Make project Procurement Plan that contains detailed specification of all the items, financial justification for procuring products and services from external suppliers, explain s the process of engaging, selecting and authorizing these suppliers.
• Assign specialists responsible for handling Project Procurement Management, and build a hierarchy of responsibilities in this sphere.
  

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  Order 750 checklists in MS Word and PDF printable format at $49.99 USD only.

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