Project Gating Checklist

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1. Idea Screening.
   • Read and review the project proposal and the business case.
   • Be sure that your project aims to address the problem/need identified by the business case.
   • Review project specifications including expectations and requirements defined by the customer.
   • Understand project goals and objectives and be sure they are based on customer expectations.
   • Review feasibility study report to ensure the project is viable.
   • Use the report to confirm the project proposes the most cost-effective solution (among alternative solutions) that addresses the problem.
   • Communicate with the sponsor to confirm that necessary funds are invested and allocated.
   • Communicate with other stakeholders to agree on right selection of your project idea.
   • Confirm that the project can be initiated.
   • Agree on developing an implementation plan for your project.
2. Plan Audit.
   • Review the implementation plan to ensure this document includes details on how to accomplish project goals and objectives.
   • Be sure that the plan considers constraints and assumptions.
   • Review results of the kick-off meeting to ensure the team is composed and the project is presented to the team.
   • Share deliverable acceptance criteria with the customer and gain approval.
   • Confirm that planned activities and tasks do not exceed project boundaries.
   • Ensure that the project schedule includes milestones that indicate project development stages.
   • Review results of risk analysis and be sure your implementation plan includes a risk mitigation strategy.
   • Communicate with suppliers and contractors to check and confirm delivery terms and procurement specifications.
   • Be sure that the plan follows the cost baseline that determines the total amount of financial resources planned for spending.
   • Hold a meeting with team leaders to agree on team motivation and conflict resolution strategies.
   • Be sure that effective communication channels are established.
3. Implementation Control.
   • Check whether project resources are allocated and available for use by the project team.
   • Be sure that audit meetings are carried out at every development stage.
   • Review status of deliverables per stage to ensure that deliverables are produced according to customer expectations.
   • Conduct status meetings to review and discuss interim milestones.
   • Review team reports to get insight into current state of the project and understand what issues remain unsolved.
   • Use risk logs to focus on unhandled risks and develop corrective actions.
   • Manage procurements and deliveries to ensure that your project has all goods and services required for successful implementation.
   • Hold a meeting with key stakeholders to agree on right direction of project development, or develop a corrective action plan (if the project fails).
   • Control and measure team performance to ensure ...

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