Project Debrief Checklist

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Debrief basics:

• Identify the purpose and objectives pursued by debriefing the project participants. Usually these purposes include:
  • Finding out detailed opinions and suggestions on different aspects of the project;
  • Clarifying what and how have been performed in terms of details (which are out of the scope of a traditional project monitoring practice);
  • Asking employees to appraise and characterize their experience received at the project;
  • Enriching “lessons learnt” with more input from all project participants;
  • Finding out opportunities for improvement and changes in future project structure;
• Identify whom your debrief effort is addressed to (who should answer its questions);
• Identify what information you need to collect to satisfy the purpose and to reach objectives;
• Identify how the debrief practice should be conducted:
  • Questionnaire (debrief form) to be self-reported by selecting Y/N answers;
  • Interview conducted by a questioner who explains questions and interprets answers;
  • Open-ended questions stimulating respondents to give more extended answers;

Matters to be asked about:

• Technical component of the project:
  • Opinion or report on innovations invented and used;
  • Opinion or report on quality and appropriateness of technologies and equipment used;  
  • Suggestions and assumptions on technological aspects of the project;
  • Opinions and suggestions on tools and other machinery operated;
• Organizational component of the project:
  • Appropriateness of administrative controls and leverages used;
  • Appropriateness and correctness of team building and leadership methods established;
  • Responsiveness and competency of the project manager, functional managers, etc;
  • Opinion and suggestions on qualities of team environment and collaborative rules set;
• Human Factor across the project:
  • Appraisal of professional level of other team members;
  • Appraisal of human qualities and soft skills of other team members;
  • Appraisal of external personalities and collaborators (partners, customers, etc);
  • Appraisal of interpersonal aid provided by the team leaders;
• Performance-related component of the project:
  • Appropriateness and suitability of benchmarks and standards applied;
  • Appropriateness and suitability of remuneration and recognition methods applied;
  • Transparency and fairness of procedures established for performance appraising;
  • Appraisal of objectivity shown by managers and experts;
• Logistic component of the project:
  • Opinion and remarks on how rationally and smartly the processes were organized;
  • Appropriateness and suitability of transportation and routing arranged;
  • Appropriateness of work shifting and employee scheduling;
  • Effectiveness of maps, flow-charts and other logistic sources used;
• Safety and risk component of the project:
  • Appropriateness of safety and risks-mitigation policies applied;
  • Opinion and remarks on suitability of equipment used...

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