Project Deadline Checklist

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1. Setting.
   • Break down your project into simple activities and tasks.
   • Estimate time duration per activity.
   • Determine overall duration of the project.
   • Assign deadlines for each activity.
   • Agree with senior stakeholders (sponsor and customer) on activity deadlines.
   • Be sure that deadlines do not exceed planned timeframes of the project.
   • Agree with senior stakeholders on a clearly defined outcome to be produced within deadlines.
   • Map and estimate available resources to determine whether they are sufficient for keeping your project up to deadlines.
   • Associate milestones with deadlines in order to establish the time baseline for your project.
   • Develop a schedule that includes all project activities with milestones and deadlines.
   • Share the schedule with all people involved in project work. 
2. Managing.
   • Use status reports to track interim status of project deadlines and milestones throughout the project lifecycle.
   • Perform employee training and knowledge transfer to ensure that every task is managed and performed by a competent individual.
   • Identify risks and develop a mitigation strategy to ensure that any identified risks have no critical effect to deadlines and milestones.
   • Measure and manage task performance to ensure that tasks are performed under deadlines.
   • Develop a contingency plan and use it when some unexpected events happen.
   • Log issues and troubles and develop a plan for solving identified issues.
   • Keep track of the project schedule to identify current state of deadlines.
   • Compare current status of deadlines with the time baseline in order to detect any deviations and apply a corrective action plan.
3. Top 10 Tips.
   • Set deadlines earlier than actual date.
   • Advertise deadlines to make your team aware of time expectations.
   • Use status meetings as a mechanism to track deadline status and develop workarounds.
   • Reward team members who follow deadlines and care about timeliness.
   • Always negotiate revised and modified deadlines with senior stakeholders.
   • Be sure that project activities and tasks are prioritized, scheduled and sequenced.
   • Avoid work interruptions and task juggling.
   • Streamline project activities and procedures in order to minimize operational time.
   • Analyze work done in order to understand what was wrong...

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