Project Contract Checklist

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1. Project Description.
   • Use no more than 20 words to describe the title of your project.
   • Include aims, outcomes, significance and social/economic benefits of the project (about 50-100 words).
   • Define key terms and references that describe the project and its background.
   • Outline key issues and problems to be addressed by the project.
   • Include information about relationships with other projects and how these projects are prioritized to your present project.
   • Explain the rationale and key goals.
   • Define and describe the effect and resonance your project makes to all parties involved in the contractual relationships.
   • Describe the approach (incl. conceptual framework, design and methods) planned for use in the project.
   • Explain how the approach is appropriate to and well integrated with the goals of your project.
   • Make an outline of analysis, research and study to be performed to justify the project.
   • Write a project description that includes all the aspects mentioned above.
2. Deliverables.
   • Identify deliverables to be produced.
   • Make a list of acceptance criteria to be used to accept or reject deliverables.
   • Be sure that these criteria are developed in line with user requirements and customer expectations.
   • Identify individuals who will assess deliverables against the criteria.
   • Describe a rejection procedure (what to do in case deliverables are inacceptable).
   • Describe an approval procedure (what to do in case deliverables are agreed and accepted).
   • Describe a handover procedure (what actions to perform to hand over or transfer accepted deliverables to the customer/user).
   • Write a deliverables statement document that covers all the issues mentioned above in this section.
3. Timetabling.
   • Conduct a preliminary estimation of total duration that is required to perform the project and complete its goals.
   • Divide your project into phases and stages that cover the entire lifecycle of the project.
   • Make a list of activities for every phase.
   • Develop activity time estimates to determine how much time it will be required to complete each phase and associated activities.
   • Be sure that the total amount of time defined by your activity time estimates does not exceed the total duration estimated earlier.
   • List and define key milestones.
   • Create an anticipated timeline.
   • Add milestones, phases and activities to this timeline.
4. Requirements.
   1. Team Composition.
   • Assemble a research group that will focus on analysis and study of the project’s feasibility and requirements.
   • Request the group to perform a feasibility analysis to prove technical feasibility and financial reasonability of the project.
   • Convert results of the analysis into basic (preliminary) requirements.
   • Communicate with the customer to define expectations.
   • Communicate with the sponsor to discuss financial requirements for the project.
   • Review and approve all the requirements.
   • Develop a requirements statement document.
   • Identify roles and duties for the project team.
   • Define key skills and requirements every candidate to the team must fit.
   • Organize a team recruitment process to interview and select the best candidates to the team.
   • Define a team building procedure (what actions to perform to build the team).
   • Select and assign an individual to the role of project manager.
   • Select and assign individuals to the role of team leader.
   • Develop a team organizational chart that explains what individuals compose the project team and what roles and duties they are assigned to.
5. Resources.
   • Make an estimation of all kinds of resources (including labor, finance, time, technology) that are required to do the project.
   • Estimate the total price of providing necessary resources.
   • Be sure that the total price covers expenses for resource allocation and administering.
   • Develop a resource management plan that explains what resources are required, where to get them and how to manage them.
6. Project Contract.
   • Develop the contract header that includes such information as Project Title and Parties involved.
   • Write the contract body that includes Project Description, Deliverables Statement, Timeline, Requirements Statement, Team Organizational Chart, and Resource Management Plan.
   • Develop a section dedicated for signature and seal.
   • Have the document reviewed, revised and approved.
   • Submit the document to all the parties...

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