Project Completion checklist

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Project Completion procedure: 

• Project Administration:
  • Ensure that all project tasks and activities are properly completed (if something remains incomplete, then develop a rationalized and documented resolution for each open issue);
  • Ensure that all project deliverables are complete and approved (if some deliverables remain incomplete, then develop a rationalized and documented resolution for each outstanding deliverable);
  • Ensure and confirm that the project has met all requirements of the customer and stakeholders;
  • Verify and validate that all project deliverables have been properly delivered and accepted (get formal acceptance);
  • Make sure that project exit criteria have been met and validated;
  • Ensure that document (form, certificate) is signing by project stakeholders to certify that work is complete, objectives are reached, requirements are met, so that project is acceptable and billable;
  • Launch turnover of sign off sheet among project participants or/and project departments;
  • Identify, recognize, and mitigate risks (what can prevent the project from being successfully accomplished);
  • Ensure, if necessary, the announcement via PR department and inner industrial communications;
  • Arrange celebration to acknowledge your results;
• Project Resources:
  • Ensure disbursing project resources such as staff, facilities and automated systems;
  • Ensure that performance review and evaluation are properly completed for each project team member, briefed, discussed and addressed to pass through the HR functions for rewarding and recognition;
  • Ensure release of project’s personnel. Assist in reassignment of project personnel if required;
  • Ensure release of physical resources (raw materials, equipment, vehicles, etc);
  • Report to organization management on availability of resources;
• Project Budget :
  • Make sure all project costs are finally calculated;
  • Audit financial documentation, check the payment schedule;
  • Make sure that all appropriate invoices are submitted to project contract value, as well as all billable expenses are accounted and included;
  • Make sure all taxes are paid as appropriate;
  • Investigate any discrepancies;
• Project Contracts:
  • Checking project contacts and making sure that the project meets and addresses all terms and conditions stated in these contracts;
  • Confirm that project has completed each contract’s exit criteria for closure;
  • Ensure that all contracted financial issues are appropriately charged to the project’s budget and closed;
  • Ensure that all contracts are formally finalized and closed;
• Project Documentation:
  • Ensure that all work orders and administrative regulations are closed out;
  • Ensure that all project documentation is complete, systematized, shared and archived;
  • Prepare project transition documentation if required;
  • Ensure transfer of knowledge (prepare operating and maintenance manuals);
  • Prepare statement for organization’s management;
  • Deliver the status report to all the project stakeholders;
• Project Quality:
  • Ensure that all support mechanisms are in place for the project’s products;
  • Ensure that project evaluation review documents are completed;
  • Schedule post-implementation reviews;
  • Determine percentage rate to know how well the project has met all the variety of pre-defined objectives and tasks;
  • Ensure post-completion project assessment and summarize lessons learned analysis;
  • Ensure post-completion project quality review and evaluation in terms of different project aspects;

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