Project Breakdown Structure Checklist

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1. Project Phases.
   • Startup: identify the problem, solution, goals and user requirements of your project.
   • Planning: develop a detailed plan that explains a preferred course of project implementation.
   • Implementation: involve the team in performing the project according to the plan.
   • Control: collect, review and measure project data to ensure satisfactory performance level
   • Closeout: confirm project deliverables are produced and goals are accomplished
2. Startup.
   • Identify the problem your project needs to solve
   • Define one or several solutions to the problem
   • Analyze those solutions to identify the most feasible and cost-effective one
   • Define benefits your project will bring upon successful completion
   • Identify project stakeholders and their involvement level
   • Develop and approve Project Charter
3. Planning.
   • Define project scope including boundaries, constraints, assumptions, requirements
   • Determine project team composition
   • Acquire team members and assemble the project team
   • Establish and assign project roles and responsibilities
   • Perform the kickoff meeting to present the project to the team
   • Create the project schedule
   • Identify and set milestones
   • Define project deliverables and agree on acceptance criteria
   • Establish reporting rules and communications
   • Negotiate delivery terms with contractors and suppliers
   • Plan for risk assessment and mitigation
   • Develop the project plan
   • Review and approve the plan
4. Implementation.
   • Perform the kickoff meeting with the team to announce project launch and involve the team in starting executing the project
   • Be sure the team produces deliverables according to the plan
   • Provide ongoing training to the team if necessary
   • Start using all procurement items required for your project
   • Focus team members on individual task lists and action items
   • Manage and mitigate risks to ensure project success
   • Be sure the senior management provides oversight and strategic direction to the team
   • Be sure team leaders provide necessary guidance and leadership to the team
5. Control.
   • Log and approve/reject any changes happened within the project
   • Measure project performance to ensure the project is performed according to the plan
   • Carry out status meetings to review project progress and settle open issues
   • Update and verify user requirements throughout the implementation process
   • Review and confirm status of deliverables
   • Check the project against interim milestones to ensure it remains effective and efficient
   • Negotiate with the sponsor to agree on changes (if any) to project requirements
   • Manage deliveries to ensure the project has all necessary procurements in place
   • Keep track of resource consumption to avoid performance bottleneck caused by resource unavailability
6. Closeout.
   • Audit status of deliverables to ensure all planned deliverables are produced
   • Request the customer to check deliverables for acceptance
   • Confirm project goals and objectives are met
   • Close deliveries and procurement contracts
   • Document lessons learned
   • Update project files ...

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