Project Assurance Checklist

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1. Evaluation and Definition.
   • Confirm desired outcomes of your project are defined by the sponsor and acceptable by the customer.
   • Identify project options (alternatives) for evaluation.
   • Conduct a preliminary estimation of costs, risks and benefits associated with each option identified.
   • Determine the most cost-effective and beneficial option for your project.
   • Identify and evaluate a methodology to be used for managing the implementation lifecycle.
   • Break the lifecycle into high-level phases.
   • Establish a project organizational and governance structure for leading and managing the project.
   • Develop a detailed plan and budget for implementing your project by phases.
   • Seek for approval of the plan and budget to proceed to further assurance stages.
2. Project Health Check.
   • Review contracts and project documentation for correctness and relevance.
   • Confirm that desired outcomes are defined and accepted in line with the problem the project aims to solve.
   • Review goals and objectives of your project to confirm they’re related to the outcomes.
   • Be sure that the selected project option underpins the outcomes and contributes to achievement of project goals.
   • Organize meetings and workshops with stakeholders to get agreement on project roles and responsibilities.
   • Be sure that the constraints of cost, time, quality and scope are realistic and agreed by stakeholders.
   • Confirm that planning, control and contract management processes are performed effectively.
   • Establish and describe a quality assurance function to ensure that your project is performed under the plan and that any changes are made to the project effectively.
   • Provide ongoing advice to the project team on issue management and other matters requiring attention.
   • Confirm that project tasks and activities are performed according to the project plan.
3. Risk Assessment.
   • Carry out workshops and meetings with stakeholders to identify risks and threats.
   • Be sure the risk management plan is developed and used for mitigating identified risks.
   • Review risk logs to check status of identified risks.
   • Check performance of the project office (or another governance structure) to ensure it provides adequate planning and control service.
   • Develop a regular schedule of risk audit and confirm this schedule is implemented as required.
   • Monitor project performance against the plan.
   • Identify whether the team follows the plan.
   • Review quality assurance and control activities to be sure the project is performed as required.
   • Interview all key stakeholders to identify unresolved risks.
   • Communicate with key contractors to review status of deliveries.
   • Discuss and agree corrective actions and contingency procedures.
   • Ensure that agreed corrective actions are implemented as required.
4. Project Audit.
   • Focus on project management processes to assess how the project is managed against industry best practices.
   • Audit project objectives for clarity and appropriateness.
   • Confirm that the organizational structure and roles and responsibilities remain relevant to the project.
   • Review the governance framework to ensure senior stakeholders provide adequate oversight and control.
   • Check status of the risk management process to confirm it is effective.
   • Audit cost/schedule controls for effectiveness.
   • Be sure contract management and scope control are aligned with the project plan.
   • Analyze financial management to confirm project funds are allocated and available to all required areas of the project.
5. Business Viability.
   • Focus on project deliverables to define their status and ensure they are produced under requirements of the customer.
   • Analyze the business environment your project operates in to ascertain whether the project is still feasible and economically reasonable.
   • Assess whether originally expected business benefits are still realizable by the project.
   • Review the business environment to identify whether original business requirements have been changed.
   • Identify and evaluate risks associated with the environment to determine how they affect realization of business benefits.
   • Review changes made to business requirements to define if the ...

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