Project Analysis Checklist

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General controls and project background:

• Examine whether the purpose and objectives of your project are formulated well;

Ensure the project is well-protected by a deliberated work specification against a scope creep.

• Contemplate if rationale justifying a need for this project is fully reasonable;

There should be no unresolved doubts around the project’s rationality and feasibility.

• Ascertain that a professional consulting and estimation were given to the costs of the project;
• Analyze how the project budget is spent and forecast financial issues;

Make sure the qualified analysts and accountants accurately study the budget performance.

• Evaluate the value earned along with the project progress and analyze if it matches the plan;

Make sure the specialists control if the costs paid are adequate to the real value created.

• Keep under consideration the project’s compliance with corporate and public regulations;

Relevance of the project’s legal assumptions should be reviewed along with its lifecycle.

• Review the project schedule and analyze whether the project is on the right track. 
• Check if organizational (ideological and methodical) support is provided to the project:
  • Analyze if the project complies with the organization’s mission;
  • Make sure the project contributes into execution of an organizational strategy;
  • Consider if all senior managers are convinced of promoting this project by their power;
• Obtain knowledge of human and social effects that can be produced by the project;
• Make sure that all controls and appropriate measurements are implemented in critical areas:
  • Derive and assume what variances in results (output specifications) are tolerated;
  • Model how certain variance in outputs and results can affect further run of the project;
• Continuously maintain and secure your project’s viability (see this Project Viability Checklist);

Project environment and risks:

• Learn and anticipate the project risks;

Analyze and assess risks that accompany each of activities undertaken on the project.

• Make sure that all risks and threats are mitigated and minimized as appropriate;

Keep analytical control over the probability of risk occurrence.

• Consider all resistive factors that the project performers should fight against;

Define how aggressive the environment is against the project.

• Learn how promotive the environment is to the project (consider supportive factors);
• Define if supportive factors will be utilized in a maximally efficient manner;
• Assess how strong the supportive factors are, if compared against the negative ones;
• Analyze how well the staff is protected against environmental challenges:
  • Safety equipment;
  • Personal safety tools;
  • Safety procedures and standards;
• Make sure the staff is supplied with all necessary items and guidelines to be safe;
• Analyze what kind of information you need to keep the project environment under control;

What signs and objective parameters can indicate that the project is in a growing danger?

• Regularly monitor the situation around the project by using SWOT and PEST analysis methods;

Project manager, organization and team controls:

• Make sure your team is fully staffed and organized to satisfy the requirements on skills;
• Establish the performance measures for all project positions and roles:
  • Compose and document requirements on desired levels of performance;
  • Put in place analytical procedures for execution monitoring and appraisal;
• Analyze if the staff is provided with the workplaces that are professional and effective;
• Make sure the project manager fits the necessary requirements:
  • Has administrative and fund-raising competence;
  • Has a necessary level of education and expertise;
  • Has good knowledge of industry and situation;
  • Has sufficient “soft” skills to assist in dispute resolution;
• Check if the project policy implies that the staff is committed to thorough trainings:
  • The team has enough of hours allocated to trainings;
  • The agendas and topics for trainings are well-elaborated;
  • Controls to verify effectiveness of trainings are established;
• Analyze if the leadership and communications in the team are working well:

The team needs honest...

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