Project Activities Checklist

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1. Inception Activities.
   • Defining the vision and background of your project.
   • Identifying business drivers that lead the project and define the strategic direction.
   • Developing the business case that defines the problem/need to be addressed by the project and the reasons for project launch.
   • Creating a list of project goals and objectives that contribute to solving the problem.
   • Analyzing options or alternatives to the project.
   • Justifying the project through performing feasibility analysis.
   • Identifying constraints and assumptions.
   • Defining scope, including boundaries, deliverables and requirements.
   • Developing product acceptance criteria.
   • Analyzing stakeholders and their expectations and involvement level.
   • Designing an organizational chart that identifies roles and responsibilities of stakeholders.
   • Writing a proposal document that summarizes the project and inquires the sponsor for necessary investments.
   • Getting approval of the proposed project and starting the planning process.
2. Planning Activities.
   • Reviewing lessons learned from previous projects (if any) to gain valued expertise and knowledge for your present project.
   • Selecting and interviewing the best candidates to the project team.
   • Creating a team composition chart that includes roles and names of peoples involved in the implementation process.
   • Writing a staffing plan that explains how to manage the team and collaborative activities.
   • Designing a change management plan that explores a mechanism of defining, approving and implementing project changes and updates.
   • Making an issue management plan to define how to document and manage issues.
   • Defining quality assurance and control activities that identify how to keep the project and its results relevant to project requirements.
   • Developing the project schedule that defines time required for implementing the project, along with activity durations and milestones.
   • Establishing contractual relationships with suppliers and procurers.
   • Designing a training plan that explores methods and techniques of staff training and development.
   • Developing cost estimates that define how much funding will be required to perform the project and complete its goals and objectives.
   • Making a risk management plan that specifies processes and tools for analyzing and managing threats and uncertainties.
   • Developing a communications management plan that explains how communications between stakeholders should be established and managed.
   • Designing a project management plan that defines key activities for managing the project and its content.
3. Implementation Activities.
   • Conducting status meetings to review current status of the project.
   • Providing training to personnel if necessary.
   • Leading and guiding the project team.
   • Managing changes and updates.
   • Logging issues and developing solutions for handling logged issues.
   • Managing identified risks.
   • Communicating with the team and other stakeholders to get their feedback and keep the project up-to-date.
   • Managing deliveries and procurement.
   • Controlling and assuring project quality.
   • Using reporting as a mechanism of tracking the implementation process.
   • Reviewing status of project deliverables to ensure they are produced according to acceptance criteria.
   • Monitoring staff performance to ensure project work is performed according to the plan.
4. Closure Activities.
   • Performing a post implementation review to confirm the project has reached its goals and objectives and that deliverables are produced.
   • Conducting lessons learned exercises to document successful experience and practice of the project.
   • Transferring project personnel to other projects, or releasing them.
   • Closing financial operations and transactions.
   • Handing over the project product to the customer.
   • Getting the customer’s approval that ...

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