Process Alignment Checklist

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1. Establish Right Goals.
   • Use SMART method in goal setting
   • Be sure every process goal is actionable and current
   • Confirm every goal goes beyond platitudes and makes sense to employees
   • Use priorities if a process has multiple goals
   • Set deadlines per goal
   • Develop a schedule that includes all goal deadlines
   • Use this schedule to monitor goal status at any given point in time
   • Add milestones to the schedule to check goal status against certain criteria (e.g. performance, resource usage, effectiveness) 
2. Have a Detailed Plan.
   • Elaborate every goal and define key implementation steps
   • Combine all steps into a hierarchy of tasks (a to-do list)
   • Develop a detailed plan that includes all tasks of goal implementation
   • Be sure there is a strategy for managing risks or any negative events that can break a process
   • Agree upon this plan with the senior management before starting implementing it
   • Indentify and estimate resources required for the plan
   • Make sure your company is capable of providing all necessary resources
   • Confirm the plan is introduced in the operational environment of your company
   • Start implementing the plan as all necessary funds are invested and available for use 
3. Develop a Communication Strategy.
   • Identify communication channels available for use in the operational environment
   • Use SWOT analysis to identify Strengths, Weaknesses, Opportunities and Threats of the environment
   • Identify levels of risk caused by specific threats to communications
   • Develop a strategy that addresses threats and ensure good process communications
   • Have a system for notifying and reminding personnel of proper process focus and overall mission
   • Be sure that the implementation is communicated to all staff members 
4. Ensure Employee Involvement.
   • Make sure that every employee understands how he or she brings value and contribution to the company
   • Confirm that every employee understands how to perform assigned processes
   • Make employees aware of how their actions will move the company forward
   • Carry out regular (weekly, bi-weekly) meetings with personnel to ensure their effort is aligned with every process assigned
   • Provide training to employees
   • Instruct team leaders and managers in preferred course of action (how processes are supposed to be done)
   • Heighten employee commitment and involvement through effective leadership and motivation 
5. Use Feedback.
   • Establish an effective reporting process that ensures every critical and unsolved issue is communicated to the senior management
   • Encourage workers for their effort to report on process goal conflicts and misunderstanding
   • Perform weekly meetings to discuss open problems
   • Have a system of exchanging instant messages between workers
   • Use an electronic system for logging and documenting all events ...

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