Office Duties Checklist

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1. Office Manager.
   • Manage employment and human resources through developing employment policies and requirements.
   • Establish rules for authority delegation.
   • Act as the leader of office employees.
   • Provide and maintain employee training and development programs.
   • Determine office tasks and assign duties to employees.
   • Develop performance criteria.
   • Establish inter- and intra-office communications and monitor interpersonal interactions.
   • Develop employee development and motivation programs.
   • Approve and lead various meetings and conferences.
   • Report senior management on office performance and issues.
2. Finance Manager.
   • Formulate budget estimates in support of business objectives.
   • Develop plans for allocating financial resources.
   • Provide cash flow control and audit.
   • Plan and control fund inflows and outflows.
   • Manage office procurement and supply.
   • Conduct financial analysis and examine trends.
   • Review and interpret accounting and financial management policies.
   • Review and verify accounts documentation.
   • Conduct financial audits and checks.
   • Make recommendations regarding cost saving policies.
3. Administrative Assistant.
   • Administer office accessories supply.
   • Report Office Manager on employee performance for further decision making and performance optimization.
   • Resolve conflicts and misunderstandings between office employees.
   • Request Secretary for schedules and plans for various events, such as meetings, phone calls, etc.
   • Assist Office Manager in conducting meetings and conferences.
   • Act as a deputy of Office Manager.
   • Provide leadership and guidance to teams.
   • Motivate personnel through implementing employee development and motivation programs.
4. Secretary.
   • Keep and coordinate schedules and agendas of all general and board meetings.
   • Maintain and coordinate schedules of other events.
   • Supply all authorized meeting attendees with copies of schedules and agendas.
   • Ensure that all necessary supplies are ready for every upcoming meeting.
   • Create and regularly update an annual schedule of general meeting, board meetings, and events.
   • Design and maintain an annual list of planned events.
   • Update and share a membership roster.
   • Maintain and update other membership information.
   • Make records and notes during meetings and other events.
   • Maintain a guest log at meetings and other events.
5. Receptionist.
   • Always look all right and be dressed as required by the company’s dress code.
   • Greet visitors and answer their questions politely.
   • Type and design documents and papers.
   • Fax and email electronic documents and letters.
   • Coordinate and distribute all incoming mail and email.
   • Assist secretary in making records during meetings and conferences.
6. General Clerk.
   • Operate photocopiers, fax machines, scanners and other office equipment.
   • Use computers and various software solutions to create and print out documents.
   • Assist secretary in managing files and papers.
   • Be in charge of all administrative support work.
   • Sort and order documents and records.
   • File papers through separating and sorting them along with similar files.
7. Payroll Clerk (Bookkeeper/Accountant).
   • Create, compile and maintain employee payroll records.
   • Ensure that employees are paid on time.
   • Keep paychecks accurate and up-to-date.
   • Generate payroll reports and submit them ...

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