Employee Productivity Checklist

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1. Employee Productivity Factors.
• Factors. There are several major factors that drive high-level productivity of employees. These factors are itemized below. By following the factors, you can keep your staff productive while minimizing ineffective use of resources.
• Make work fun. When your employees consider their work as an enjoyable experience, they are likely to achieve a high level of job satisfaction. You should try to give your employees an opportunity to experience something positive or funny from their work. For example, you can decorate workplaces with elements of fun.
• Reward employees for their best attempts. Your employees will be likely to do more jobs and show better productivity if you reward them. Try to give demanding tasks that require employees to do their best but you should also announce rewards (monetary compensation, recognition) for their attempts.
• Make right assignments. An employee is more productive if he or she is assigned to right work. Before making assignments you should conduct studies and assessments to define critical job requirements and compare skills and abilities of your employees with these requirements. Then you are able to optimally assign roles and responsibilities to staff members.
• Communicate easily. Multiple surveys prove that communications between employees play the central role in managing employee productivity. That’s why you need to remember about the importance of communications.  Employee communications should be open to any member of your staff. Then your employees will be likely to spend their working time more efficiently and work more productively.
• Train employees. An employee becomes more productive if he or she is well trained. Employee training allows increasing competencies and improving knowledge of employees. Before conducting training, you should make a research to determine current level of knowledge per employee. This will help you with the development of more effective and applicable training programs.
• Improve working environment. This factor concerns everything that constitutes the working environment in which your employees do their tasks every day. It is about technology, operations process, equipment, software systems. Create a productivity tracking template and add there everything that influence the working environment of your company. Then use this template as a to-do list for improving productivity. By completing your to-do list step-by-step, you’re likely to improve the working environment of the company.
2. Employee Productivity Measures.
• Metrics. The listed factors of employee productivity will help you keep employees productive. But how can you measure productivity? There are several metrics, which are listed below.
• Hours Per Product. This measure shows how many working hours employees usually spend to produce a selected product or service. For example, you can determine that your developers spend 28 labor hours to write code lines for a software product. Then productivity will be dependent on how many actual hours accrue to each written code line.
• Products Per Hour. This metric of statistics allows counting how many items of a selected product/service each worker completes per hour, day or week. For example, you can measure how many code lines developers write per hour.
• Ratio of Productive Hours. This metric is also called ratio. It shows a difference between labor hours actually spent on activities that bring value against activities with no value. For example, a time logging system allows you to measure how long each employee is logged into this system during workday and then calculate a percentage of total time. Meetings, training sessions, lunches and other time spent away from the system will be considered as non-productive employee time.

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