Employee Onboarding Checklist

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1. 
   Basic Employee Onboarding Tips.
   • Be creative to give a warm welcome to your new employee.
   • Plan onboarding process in advance; never try to orientate your new employee having no action plan.
   • Use Internet to read articles and templates to learn more about employee orientation.
   • Make sure workspace of your new employee is cleaned and organized and all necessary office supplies are available.
   • Make sure workspace has necessary computer equipment and email/network/telephone access.
2. Meeting with New Employee.
   • Purpose.
     • Provide your new employee with general advice and guidance.
     • Conduct a short presentation of your company to explain the corporate culture.
     • Answer any questions of your new employee.
     • At the end of the meeting, make sure that the employee feels productive and effective in his/her new positions.
   • Guidelines.
     • The best meeting’s time is during lunch.
     • Try to hold the meeting several times a week during 1 month – this will help you discuss non-urgent issues with your new employee and consider ideas.
     • Try to be critical when talking to your new employee – this will help you better evaluate skills and abilities of the employee.
     • As an employer, you should be confidential and never discuss information about your new employee with existing staff members – confidentiality will help you achieve best practices.
   • Sample Questions for New Employee.
     • Do you feel comfortable and effective in your new workplace?
     • Do you receive support from your new colleagues?
     • Can you say that you’re moving towards being more productive in your new workplace?
     • Can you suggest something to change your new workplace for better?
     • Are existing communications with senior management and colleagues good?
3. Introducing New Employee to Colleagues.
   • Create and share a formal letter that announces your new employee’s arrival, his/her name, and position. In your letter, ask everybody who will interact with this employee to join you in welcoming the employee.
   • Introduce your new employee to people he/she will interact with; these people are co-workers, key management staff, heads of departments.
   • Plan to take your new worker to lunch on the first day of employment.
   • Provide your new employee with background information (names, job titles, duties) about his/her colleagues.
   • Organize a brief tour (20-30 minutes) to introduce your new employee to co-workers.
   • Provide information on your company’s department and management staff.
   • Provide necessary information about work space organization (fax, copier, telephone/voicemail use, computers, software, location of restrooms, lunchroom, break room, etc.).
4. Introducing New Employee to Job.
   • Make a copy of a job description and give it to your new worker.
   • Discuss job responsibilities, roles and tasks.
   • Answer any questions of the employee regarding job duties.
   • Describe immediate and long-term goals with your employee and make sure he/she understands what is expected of him/her.
   • Discuss your company’s policy of handling confidential information.
5. New Employee Training.
   • Make sure your new employee’s training schedule is ready. This schedule should be developed in accordance with existing programs and policies of your company.
   • Discuss this schedule with the employee and provide a copy.
   • Answer any questions of the employee...

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