Employee Handbook Checklist

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1. Employement Policy.
   • About the Company. Write a few sentences about your company. Focus on such information as foundation date, names of senior staff, strategic vision, number of employees, main products/services, and the like.
   • Employee Induction. In your employee handbook, add a reference to the employee induction policy that specifies how the company acts when a new employee joins.
   • Employment Terms and Conditions. Create a statement of employment terms and conditions to explain your personnel how they are treated as being employed.
   • Relocation Policy. Describe how the company will help an employee in cases this employee is reallocated to a new position or is assigned to additional duties and responsibilities. Also express the company’s readiness to cover relocation expenses.
   • Probation Period. Determine an amount of days, weeks and/or months a newcomer has to pass to reach required standards and become an employed worker of your company. Also specify rules for extending the probation period.
   • Hours of Work. Provide a standard pattern of normal working hours.
   • Employee Attendance and Absence. Describe how your company monitors employee attendance, what methods are used to control employee absence, and what penalties are applied to unauthorized employee absence.
   • Conflict of Interest. Require every worker for the need to discuss and settle conflict situations with their direct managers or supervisors.
   • Behavioral Standards. Explain your employees how they should behave themselves in typical situations and how they should deal with confidentiality, telephones & correspondence, smoking, bribery, computer and Internet use, receipt of presents and gifts, harassment.
2. Benefits, Pay & Pensions.
   • Salary Arrangements. Specify pay rules that determine how full-time, part-time and voluntary employees are paid for their work.
   • Overtime. Create a matrix of pay tariffs that determine how employees are paid for time worked beyond the regular schedule.
   • Income Tax. Specify the income tax rate and explain how and when the tax will be calculated.
   • Business Travel. Define all monetary and non-monetary benefits your company provides to its worker when they are in a business trip.
   • Sickness Pay Provision. List all medical benefits (including stationary and occupational sick pays) your employees gain when they are absent because of sickness.
   • Pension Scheme. Define your company’s pension scheme, what contributions are provided by the company, and how your employees are paid if they leave the company.
3. Leave Arrangements.
   • Annual Leave. Define rules that specify the total amount of calendar days every employee can use for annual leave. Also create a pay policy that determines how employees are paid during annual leave.
   • Parental Leave. Specify how employees who have or expect to have responsibility for a child can take parental leave (including maternity leave and paternity leave) and how they are paid for that leave.
   • Time-Off For Dependants. Define how an employee can take a reasonable amount of time-off to deal with certain prescribed emergencies involving certain dependants and whether this time-off period is paid.
4. Health & Safety.
   • Workplace Accident. Make a list of procedures to be carried out by personnel in the event of an accident in the workplace.
   • First aid. Be sure to add first aid procedures in your employee handbook to explain how employees should give first aid and how they can reach the first aid toolkit.
   • Fire Safety. Specify a fire safety quick guide that refers to the corporate fire safety policy, including the file prevention plan and the evacuation plan.
   • Personal Safety. Create a list of personal safety requirements to define how your employees should act in a dangerous situation.
5. Training and Development.
   • Training and Development Policy. Express the company readiness to provide workforce with all possible training and development opportunities...

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